Privacy Notice
Way With Words respects your privacy and is committed to handling personal information responsibly. This notice explains how we use personal information submitted through the Vote page on waywithwords.ai, including the dataset suggestion form.
What information we collect
Depending on the form you complete, we may collect information such as your name, surname, email address, company, organisation or learning institution, the dataset or language selections you make, whether you indicate possible support, and any additional information you choose to provide in free-text fields.
How we use your information
We use this information to administer the Vote initiative, understand demand for future speech and language datasets, review dataset suggestions, and support internal planning around future dataset priorities.
Public display of votes
Where the page states that vote information may be displayed publicly, Way With Words may display the relevant vote details in the format described on the page. If an anonymous display option is selected, we will use that selection in the manner indicated by the form.
Who we share information with
We do not sell personal information submitted through this page. We administer this page ourselves and do not share personal information submitted through it with third-party service providers or contractors for hosting or maintenance. We may disclose information where required by applicable law, or where reasonably necessary to protect our rights or respond to a complaint or security incident.
Marketing and newsletters
Submitting information through this page is not intended to sign you up for newsletters. If Way With Words responds to your vote or dataset suggestion, this would ordinarily be in direct connection with your submission rather than as part of a general mailing list.
Your rights, choice and control
Submitting information through this page is voluntary. You may choose whether to complete the form at all and, where the page offers an anonymous-display option, whether your vote is shown in that way. If you would like to request access to, correction of, or deletion of personal information submitted through this page, or if you wish to raise an objection or privacy-related query, please contact Way With Words using the contact details provided on the site.
Retention and deletion
We keep personal information only for as long as reasonably necessary for the purposes described above, including administering the initiative, reviewing dataset demand and suggestions, and meeting any applicable legal or operational requirements. When the information is no longer needed for those purposes, we will delete it, de-identify it, or otherwise deal with it in an appropriate manner, subject to any lawful basis for retaining it for longer.
Contact us
If you have any questions about this notice, or if you would like to request access to, correction of, or deletion of personal information submitted through this page, please contact Graham at [email protected].
If you are not satisfied with how your request or concern is handled, you may also have the right to lodge a complaint with the Information Regulator (South Africa) or another applicable supervisory authority.
Updates
Way With Words may update this notice from time to time. The version made available on the site will be the version that applies at the relevant time.